ࡱ> tvsz%` +bjbj"x"x ;H@@#k,,,,|||xxx8L$5e,B(jjjccccccc$fh;id|"d,,jjK3dBFFF,8j|jcFcFF6JXd|JLj  a=xLK(cud5eKiiPJLJLi|DM:Fddj5ett,,,,,, School of Medicine Executive Committee Meeting Minutes January 20, 2009 Present: Bob Anderson, Bill Betz, John Cambier, Terri Carrothers, Bob DAmbrosia, Steve Daniels, Chip Dodd, Robert Feinstein, Robert Freedman, Laurie Gaspar, Ron Gibbs, Don Gilden, Fred Grover, Tom Henthorn, Andres Vasquez (for Randall Holmes), Ben Honigman, Herman Jenkins, Mark Johnston, Richard Johnston, Richard Krugman, Kevin Lillehei, Steve Lowenstein, Naresh Mandava, Lilly Marks, Susan Apkon (For Dennis Matthews), Tom Meyer, David Norris, Jim Spencer, Bob Murphy, Ann Thor, Bruce Wallace, Jan Bodin Guests: Celia Kaye, Amy Collins-Davis, Rock Levinson, Rachel Seay Approval of the Minutes - Claude Selitrennikoff asked that the December 16, 2009 minutes be amended to reflect that Sandy Martin attended the meeting on his behalf. Deans Updates - A listing of search, affiliation and institutional updates was included at Attachment 2 in the agenda packet. Discussion Items Deans Comments - Dean Krugman introduced Mark Johnston, new chair for the Department of Biochemistry and Molecular Genetics who began in that role January 1, 2009. The committee introduced themselves around the room. Wendy Macklin, the new chair of Cell and Developmental Biology is scheduled to begin February 1, 2009. LCME Site Visit Prep Session - Sr. Associate Dean Rob Feinstein described for the members the site visit process, which will begin with a mock visit on January 27th. The official visit will take place March 3-5, 2009. There should be sufficient time between the mock and official visits to incorporate feedback from the mock visit. Participants were asked to arrive 15 minutes early and to plan to stay about 30 minutes after their scheduled meeting times with the visitors. The meeting rooms are all located in Building 500, 2nd floor, within the Department of Psychiatry. He also asked that all who plan to participate contact  HYPERLINK "mailto:Sharon.Marston@ucdenver.edu" Sharon.Marston@ucdenver.edu to get their names on the participation list. Only those on the participant list will be allowed to participate. The site visitors include: Betty Drees, MD, Dean of the University of Missouri-Kansas City School of Medicine, Team chair; Thomas Norris, MD, Vice Dean for Academic Affairs at the University of Washington School of Medicine; Rubens Pamies, MD, Vice Chancellor for Academic Affairs at the University of Nebraska Medical Center; Joseph Grande, MD, PhD, Associate Dean for Academic Affairs at the Mayo Medical School, Faculty Fellow; Barbara Barzansky, PhD, MPHE, LCME Secretary and Director of Undergraduate Medical 鶹ý at the American Medical Association. Dr. Feinstein reminded the committee that for the purposes of the LCME site visit, strength means something done better here than at any other national medical school; problem area means not fully compliant and a problem area can be considered partial or substantial; area of transition means something currently in compliance but may not continue to be. The members were informed that recruitment/search training is available that includes a diversity component. Dr. Feinstein also informed the members that if you are asked a question and do not know the answer, it is perfectly fine to defer to someone else in the room and that you should answer questions from your departments perspective, unless you have the information from the global perspective. Budget Discussion - Sr. Associate Dean Lilly Marks provided an update on the budget status. January seems pre-mature to discuss budget actions, but given the magnitude of the anticipated reductions, time will be needed to discuss, develop and implement interventions. The state is projecting a $600M deficit for FY 2009-10. Additionally, it is estimated that for the January 2009 to June 2010 timeframe, there could be as much as a 22%-29% reduction to the $15.2M state general fund allocation that we currently receive. It is not known at this time if the reduction will also affect the tobacco money. Cuts for the current fiscal year are projected to be in the neighborhood of 7 %-10% which when applied to the $15.2M in general funds could be $1.1M to $1.5M. If the tobacco dollars are alsoincluded in the calculation, the total FY 2008-09 rescissioncould be in the range of $1.5-$2.1 million. Last years budget allocation made up for some of the deficit from the budget reductions experienced a few years ago and subsequently, last year the SOM Executive Committee voted to put aside $1M until a committee could determine a new formula to use to distribute these dollars. The formula has not yet been developed, so that $1M is still available and could be used to mitigate cuts this year. The School of Medicine projects it would be able to absorb an additional $300,000 and $500,000. Therefore, for this current fiscal year, if the cuts are between $1.3M and $1.5M, it is believed that the School of Medicine can support most of the budget reduction without significant impact to departments. If for the 18-month period January 2009-June 2010, the cuts do reach 22%-29% ($2 M to 2.5M), it is not believed that current funding levels could support that reduction without an impacting to departments. Central Administration (CSNA) has expressed concern that it would not be able to absorb their portion of the cuts and that they may need to look to the campus general fund and tuition pool. This has potential to add another $1.1-$2.1M to the Schools reductions. The CSNA budget supports areas such as campus facilities, grants and contracts, the vice chancellors, institutional IT, basic infrastructure, and debt service. Dean Krugman assured the committee that both the Chancellor and the Vice Chancellor for Finance and Administration are aware that this campus has nothing additional to give up. Now that the Anschutz Medical Campus is consolidated with the Downtown campus, there may be opportunities to discuss funding flow between the locations. The committee was asked to remember the TABOR amendment and that this is the last year of Referendum C - which means that after 2009-10, funds cannot rebound with the economy because of the TABOR formula. There are currently several areas being discussed as a means to reduce expenditures. Some of those include a reduction in the number of non-recruitment official functions; a reduction to the TIAA contribution to bring the level back to 9% which could save the school $1.8-2M; there could be some savings in research grants and within UPI; adjustments can be made to the base component of the BSI plan. The consensus of the SOM Executive Committee at last months meeting was to hold salaries flat except for recruitment, extraordinary merit and promotion. Within the SOM Deans Office, one position is being eliminated and two position recruitments are on hold; the Grand Junction clinical campus will not move forward without state, local and philanthropic help; and an IT initiative is on hold. Tuition increase remains difficult for the SOM for a variety of reasons: our students currently have the highest rate of debt among medical students nationwide; there are only 625 students so an increase of 5% would not yield that much; and the school has limited authority to impose changes in the tuition rate. Increasing class size, however, could provide incremental revenue that is leveraged. There have been discussions about the Graduate School taking a portion of the cut. The Graduate School used to receive about $600,000 to support stipends, but the dollars became overseen by the Chancellors Office and then were eventually redeployed to our portion of the CTSI. Discussion should take place on how to mitigate that. Human Resources guidelines provide that at-will employees may have their percent of time reduced involuntarily; there can be voluntary furloughs whereby an employee does not work one day per week or one day every other week which would reduce salary, but not accrued leave and benefits (except that retirement contributions are based on actual earnings). Voluntary salary reductions are permissible in all employment groups; and separation incentives can be an effective way to reduce continuing costs. More will be known about budget rescissions at the next meeting. The group was reminded that June 30th is the deadline for giving notices with regard to terminated faculty appointments. All recommendations outlined in the Honor Council Report were approved unanimously. Approval Items The Senior Clinical Appointments and Promotions Committee actions were all approved unanimously. The Faculty Promotions Committee actions were all unanimously approved. Associate Dean Steven Lowenstein commended the Department of Pediatrics for the stellar condition of their dossier submissions. The Professor Emeritus appointment was approved unanimously. Adjournment - the meeting adjourned at 9:45 am.     SOM Executive Committee Meeting Minutes January 20, 2009 Page  PAGE 3 of  NUMPAGES 3 ATTACHMENT 1 '(8HIKTbmy   0 > ? 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