ࡱ> mol%` 0bjbj"x"x ;L@@K(k86<r,T :(   yyySSSSSSS$UhXTW"yT  K,T$ 8  S S R-?@  "!@SPT<T?@fXX<@X@Ly, {'yyyTTD yyyT$  School of Medicine Executive Committee Meeting Minutes October 21, 2008 Present: Bob Anderson, Paul Bunn, John Cambier, Bob DAmbrosia, Steve Daniels, Chip Dodd, Vikram Durairaj, Robert Feinstein, Robert Freedman, Laurie Gaspar, Ron Gibbs, Don Gilden, Fred Grover, Ben Honigman, Herman Jenkins, Richard Johnston, Richard Krugman, Steve Lowenstein, Naresh Mandava, Lilly Marks, Dennis Matthews, David Norris, Chip Ridgway, Bob Sclafani, Claude Selitrennikoff, Jim Spencer, Ann Thor, Bruce Wallace, Andrew Thorburn, Jan Bodin (staff). Guests: Amy Collins-Davis, Robin Harvan, Tom Beresford, Colleen Conry Executive Committee Agenda Approval of the Minutes - Minutes from the September 16, 2008 meeting were unanimously approved as written. Deans Updates - A listing of search, affiliation and institutional updates was included at Attachment 2 in the agenda packet. Discussion Items Deans Comments: Dean Krugman thanked everyone for their support of the Schools 125th Anniversary Celebration, Fantasy MD, and said that the event, particularly the student day exhibit activities at the 鶹ý Convention Center, got good media coverage and contributed to the Schools visibility in the community. Financially, it is anticipated that the celebration event nearly tripled the current endowment fund. While it would be unlikely that the School would undertake a similar fundraising activity on a routine basis, there is potential that the exhibit portion could be utilized on a routine basis to pull donors together for an evening. Other suggestions for continued use of the exhibits included displaying the non-interactive exhibits at The Given Institute and at other in-town convention activities; integrating these exhibits with the high school student day activities sponsored by the Department of Cell and Developmental Biology; and sponsoring an annual health fair for high school students. A committee may be formed to consider the various suggestions. The video generated for the celebration is available to departments through  HYPERLINK "mailto:Jim.Spencer@ucdenver.edu" Jim.Spencer@ucdenver.edu, the schools communications director - as is the PowerPoint presentation of historical photographs and events. The RC2 Opening celebration held on October 3rd on the Anschutz Medical Campus was well attended. Chancellor M. Roy Wilson discussed the changes in the RC-3 plan that was reviewed about one month ago in a special meeting with SOM Executive Committee. The changes were brought about by feedback he has received since that meeting, the downturn in the F&A funding outlook and the overall economic downturn. He believes that considering the funding and economic downturns that the projections previously reviewed and anticipated will not be reached and that while he is not generally a proponent of leasing space, he now believes this will be the best option. An internal study will be needed in order to go forward with planning. There are initial discussions with the Fitzsimons Redevelopment Authority regarding a leased space. The idea would be to lease the space for a short term to give breathing room to fully assess the needs for a RC-3. Then hopefully by the middle years of the lease a plan would be developing for our own space. The FRA space would be newly constructed and the size would be determined by a study. The FRA space would not include a vivarium. In response to a question about what we are doing to raise private funds, Chancellor Wilson replied that the year just ended with $63M in donations and the two previous years ended with $57M and $57.5M. Lilly Marks commented that if some of the research space needs were dry space, that the new UPI building could be considered. The new UPI building is scheduled for completion in 2010. There has been limited response from our faculty to form a campus Intercollegiate Athletic Committee. Dr. Krugman announced that plans for a Research Retreat sometime next spring are underway. Sr. Associate Dean for Academic Affairs Chip Ridgway reviewed a handout that demonstrated a reduction in grants and thus the need to refocus on the research enterprise. The initial plans include naming representation from our major research constituencies and then forming sub-committees around the research needs. Comments and nominees should be sent to  HYPERLINK "mailto:E.Chester.Ridgway@ucdenver.edu" E.Chester.Ridgway@ucdenver.edu. While more will be known after the December revenue projection is released, the early budget outlook is trending toward a 10% rescission. The rescission does not affect the tobacco dollars but it will affect the general fund. Lilly Marks reminded the members that the committee had voted in the Spring to hold approximately $1M aside while a committee was formed to determine a distribution method. That distribution has not yet been made. If there is a rescission, this $1M that was set aside could be used to mitigate the losses. The AO1 Board Room is not available for the November meeting, so the November 18th SOM Executive Committee Meeting (and the remainder of the super Tuesday meetings) have been moved to the UPI Building, Lilly Marks Board Room. Review of GME Annual Report - Associate Dean Carol Rumack provided an overview of the detailed GME Annual Report that was included at Attachment 3 of todays agenda packet. As of July 1, 2008 there were 24 residencies and 47 fellowships totaling 71 training programs and 846 trainees. 2 programs have now transferred to the School of Public Health. There is 1 new fellowship program (Vascular Neurology). There were 8 ACGME site visits in FY 2008. 4 new ACGME programs have been approved. 12 new Non-ACGME fellowships have been approved (mostly research oriented). 3 of the 4 ACGME Institutional Requirement concerns have been resolved and resolution of the 4th is in progress. Post-Tenure Review Criteria - Associate Dean Steven Lowenstein reviewed a handout containing the draft language for a written standard that defines a guideline/description of meeting expectations as it applies to post tenure review. Meeting expectations is the standard of acceptable professional performance. During discussion, Dr. Lowenstein was asked to include a statement in the draft for those who are Administrators. Otherwise, please forward additional comments to  HYPERLINK "mailto:Steven.Lowenstein@ucdenver.edu" Steven.Lowenstein@ucdenver.edu. Dr. Lowenstein will incorporate the comments and distribute the draft again for review. Tenure Deadlines - Once a tenure dossier leaves the department, there are 4 additional approval stops that are mandated before the Tenure is approved - the 4th has just recently been added. The approvals are 1) Faculty Affairs; 2) Campus Chancellor; 3) Campus Provost; and 4) University President. In order to have approvals in place by July 1st, Faculty Affairs must receive the dossier by December 31st; the Chancellors Office must receive it by March 1st; the Provosts Office must have it my May 4th and the Presidents office must have it by June 22nd. AAMC Faculty Development Opportunity - The AAMC has developed a program for faculty development that is a collaborative effort with teaching hospitals. They are now looking for founding member schools. The cost would be $75,000 over a 3 year period. The program has been validated, tested, and piloted by 10 schools. Career satisfaction is surveyed in 9 specific domains with the capability to add individualized domains as well. The benchmarking data that results is considered a strong point and Dr. Lowensteins presentation provided a snapshot of the data dashboard that is available. Years 2 and 3 consist of workshops, the benefit of 3 additional institutional GFA registrations, and customized on-site visits. Asked if the FPIC was comparable, Lilly Marks responded that it was similar and that it was a huge administrative effort to respond. Bob Anderson commented that overall the initiative sounded good, but there is survey fatigue already and he cautioned that if we proceed we need to be really certain this will be useful data - the point was embraced by many of the members. Dr. Randy Holmes was at the AAMC when the 10 pilot schools made their presentation on the program and he was favorably impressed. Dr. Lowenstein commented that within the 10 pilot schools only 35% responded and their goal had been 50%. Faculty Senates response to possible participation was like warm. No action was taken by the members on this program during this meeting. LCME Update: MD Degree Program - Over the next several meetings, the Office of Undergraduate Medical 鶹ý will be presenting a series of committee reports that are the result of the LCME Self Study in preparation of the March 2009 LCME Accreditation Site visit. One of the primary purposes of reviewing the reports is to familiarize the department chairs with the format and content. These reports may used during the department chair meeting with the LCME site visitors. Today, Associate Dean Carol Hodgson provided an overview of the detailed handout that reports on the Curriculum Outcomes Program for the MD Degree. The report encompasses the AAMC Graduation Questionnaire/Modified-GQ; Block Grades; Learning Log Entries; Intern/Alumni/Program Director Surveys; USMLE Step I, II, and III Scores. She highlighted that the rating scale for some of the slides was opposite of what one would normally interpret - for example, the lower score meant a higher rating and vise versa. As with any new program, the report highlights the strengths and growing edges of the new curriculum. Due to time constraints, there was not time for discussion. Dr. Krugman asked that the handout material for this report be included in the November agenda packet and that future reports be distributed in advance. Action Items The UPAC related School of Medicine Strategic Plan was unanimously approved. Approval Items The Senior Clinical Appointments and Promotions Committee Actions were unanimously approved. The Emeritus Appointment for John Stewart, PhD was unanimously approved. The Faculty Promotions Committee roster was unanimously approved. Adjournment - the meeting adjourned at 9:45 am.     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